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iOS App Guide

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Your complete guide to using HelloLeads CRM iOS app v26.0.0 efficiently on your iPhone.

HelloLeads CRM iOS App Guide
Browse by Topic
Leads & Customers
6 Articles
Map View
1 Article
Follow-up Schedule
4 Articles
Global Search
1 Article
Lead Details Screen
8 Articles
Lists Management
4 Articles
Manage Qualifiers
4 Articles
Activity
1 Article
Hello Hub
7 Articles
Application Settings
18 Articles
Manage Team
3 Articles
My Team Performance
1 Article
Sales Insights
1 Article
Leads and Customers
Add, view, search, sort, filter, and manage your leads
1
Viewing Your Leads
Browse all leads in card view, scroll, and tap to open details
Updated
Lead_Details

The Leads screen is your main dashboard. Every lead appears as a card showing key details at a glance.

What you see on each card
Name & Company
First name, last name, and organization shown at the top of each card
Stage & Potential
Current lead stage and potential level shown as labels
Deal Size
Shown when a value has been entered for the lead
Sort Field (when sorting)
If you are sorting by a field not shown by default (e.g. City), that field value appears on the card automatically
💡
Tap any card to open the full Lead Details screen with all information, timeline, comments, and attachments.
2
Selecting Required Lists
Select one or more or all your Lists to access the Leads and Customer details.
Updated
Leads Screen View 1
Leads Screen View 2
  1. 1
    On the Leads screen, tap the All Leads button in the top-left area
  2. 2
    Select 1 or more required Lists from the screen, which displays all the Lists
  3. 3
    You can also use the Sort option to reorder the Lists
  4. 4
    Use the Search option at the bottom of the screen to identify any required Lists
Available Sort Fields

List Name · Created Time · Modified Time · Created By · Modified By

💡
When you sort the Lists, tap on the required option again, to swap between 'Ascending' and 'Descending' order.
3
Sorting Your Leads
Arrange leads by name, deal size, stage, follow-up date, and more
Updated
Leads Screen View 1
Leads Screen View 2
  1. 1
    On the Leads screen, tap the Sort button in the top-right area
  2. 2
    Select a sort field from the list of 17 available options
  3. 3
    Tap Ascending or Descending to set the direction
  4. 4
    Leads will reload grouped into sections by their sort value (e.g. deal size ranges, alphabetical groups)
Available Sort Fields

Lead Name · Organization Name · Designation · Deal Size · Email · Lead Score · Lead Stage · Potential · Assigned To · Captured By · Created Time · Modified Time · Follow-up Date · City · State · Country · Zip

💡
When you sort by a field that is not normally shown on the lead card (like City), that field will automatically appear on each card so you can see the sort value at a glance.
4
Filtering Your Leads
Use 24 filter fields to find exactly the leads you need
Updated
Leads Screen View 1
Leads Screen View 2
  1. 1
    Tap the Filter button on the Leads screen
  2. 2
    Tap Add Filter and choose a field (e.g. Stage, City, Deal Size)
  3. 3
    Select an operator — the options change automatically based on the field type
  4. 4
    Enter the filter value and tap Apply
  5. 5
    You can add multiple filters at once to narrow down further
Filter Operators by Field Type
Field TypeOperators Available
Fixed Values
Stage, Potential, Assigned To…
Is · Isn't · Empty · Is Not Empty
Numbers
Deal Size, Lead Score…
Is Empty · Is Not Empty · Greater Than · Less Than · Between · Not Between
Dates
Created Time, Follow-up Date…
Before · After · Between · Today · Yesterday · Tomorrow · This Week · Last Week · This Month · Last Month · This Year · Last Year · In The Last · Due In
Text
Name, Email, City…
Is · Isn't · Contains · Doesn't Contain · Starts With · Ends With · Empty · Is Not Empty
📌
Filters and sorting work together. You can filter by Stage = "Hot" and sort by Deal Size (Descending) at the same time.
5
Add New Lead
Create a lead using Quick View or full form with all fields
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Tap the + button on the Leads screen
  2. 2
    The form opens in Quick View mode — showing the 6 most-used fields: Name, Company, Email, Mobile, Stage, Deal Size
  3. 3
    To fill in more details, tap Show All Fields to expand the full form
  4. 4
    For address fields, tap Search Address to auto-fill city, state, country, and zip automatically
  5. 5
    If your list has custom fields, they will appear automatically — no extra navigation needed
  6. 6
    Tap Save when done
All Available Fields
Basic Info
First Name, Last Name, Organization, Email, Mobile, Stage, Deal Size, Designation, Lead Source
Address
Address Line, City, State, Country, Zip — tap Search Address to auto-fill from Google Places
Notes & Links
Lead Notes, Organization Notes, LinkedIn, and 3 URL reference fields
Auto-Wish Dates
Date of Birth and Special Event Date — HelloLeads can send automatic greeting messages on these dates
Custom Fields
Automatically loaded based on the selected list — no extra screens to navigate
6
Bulk Actions on Leads
Select multiple leads to move, assign, update, delete, or export
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    On the Leads screen, tap the Three Dots icon located in the top-right corner.
  2. 2
    A menu will appear displaying all available options under the Bulk Actions section.
  3. 3
    Select the desired bulk action.
  4. 4
    Tap each lead you want to include in the action. Once you have selected all required leads, tap Next.
  5. 5
    Based on the selected bulk action, the next screen will prompt you to enter or choose the required values. Review the details and tap Save to complete the action.
Available Bulk Actions
Move to Another List
Transfer selected leads to a different list in your account
Assign to User
Reassign selected leads to another team member
Change Stage / Potential
Update the stage and/or potential level for all selected leads at once
Delete
Permanently delete selected leads — a confirmation prompt will appear before deletion
Export
Export selected leads using the current filter and sort configuration
Send Message via Hello Connect
Send a message to all selected leads via your Hello Connect integration
Map View
See your leads on an interactive map with clustering and radius filtering
1
Using the Map View
Visualize lead locations, filter by radius, and explore nearby leads
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
Bubble Marker Colors
Yellow — Low Potential
Blue — Medium Potential
Green — High Potential
Grey — Not Relevant
Purple — User-Commented Location
Smart Clustering

When multiple leads are close together on the map, they automatically merge into a single cluster bubble showing a count (e.g. +24). Zoom in to see individual leads, or tap the cluster to see a list in a pop-up sheet.

Radius Filter
  1. 1
    Tap the Radius button on the map screen
  2. 2
    Drag the slider to select a distance between 5 and 100
  3. 3
    Toggle between KM or Miles
  4. 4
    The map will display only leads within that circle around your current location
🔍
Use Search Place to jump the map to any city, address, or landmark quickly — useful when visiting a territory that is not your current location.
Follow-up Schedule
Schedule, track, and manage follow-up reminders for your leads
1
View Calendar Screen
View and manage your follow-ups in weekly or monthly calendar view
Updated iOS 26 Feature
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Tap the Calendar icon from the top-right section.
  2. 2
    The Calendar screen opens in Weekly View, displaying dates along with dots that indicate the number of follow-ups scheduled for each day.
  3. 3
    Tap any date to view all scheduled follow-ups for that day.
  4. 4
    Once tapped, the leads will be displayed below as individual cards along with their follow-up notes.
  5. 5
    Tap any lead card to open the Lead Details screen and view complete information.
  6. 6
    Tap the Month label at the top of the screen to expand the calendar from Weekly View to Monthly View.
  7. 7
    Select any date in the calendar to quickly review and manage scheduled follow-ups.
Reminder Methods
Alarm — iOS 26 and later iOS 26
Sets a native alarm on your device using AlarmKit. The alarm will ring at the scheduled time even if HelloLeads is not open.
Apple Calendar — All iOS versions
Creates an event in your Apple Calendar with a reminder. Tap the event in Calendar to deep-link directly back to the lead in HelloLeads.
⚙️
You can set your default reminder method in Settings → Follow-Up Settings. The default you choose will be pre-selected every time you add a new follow-up.
2
Filter Options
Narrow the calendar to specific users, stages, potentials, and time ranges
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    On the Calendar screen, tap the Filter button in the top-right corner.
  2. 2
    The filter panel opens with two sections: Filter and Timeline.
  3. 3
    After selecting the required options, tap Apply.
  4. 4
    The Calendar screen refreshes and shows only the follow-ups that match both the Filter and Timeline selections.
Filter: Use these filters to narrow the follow-ups by lead attributes.
· Assigned To: Select one or more users.
· Lead Stage: Select one or more stages.
· Potential: Select one or more potential levels.
Timeline: Choose a single time range from the list below.
· Today, Next 7 Days, Last 7 Days, All Upcoming, All Overdue
· This Week, Last Week, This Month, Last Month, This Year, Last Year
· Follow-Up Date To Be Set, Custom (choose a From date and To date)
3
Bulk Actions
Select multiple leads to move, assign, update, delete, or export
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    On the Leads screen, tap the Three Dots icon located in the top-right corner.
  2. 2
    A menu will appear displaying all available options under the Bulk Actions section.
  3. 3
    Select the desired bulk action.
  4. 4
    Tap each lead you want to include in the action. Once you have selected all required leads, tap Next.
  5. 5
    Based on the selected bulk action, the next screen will prompt you to enter or choose the required values. Review the details and tap Save to complete the action.
Available Bulk Actions
Move to Another List
Transfer selected leads to a different list in your account
Assign to User
Reassign selected leads to another team member
Change Stage / Potential
Update the stage and/or potential level for all selected leads at once
Delete
Permanently delete selected leads — a confirmation prompt will appear before deletion
Export
Export selected leads using the current filter and sort configuration
Send Message via Hello Connect
Send a message to all selected leads via your Hello Connect integration
4
Adding a follow-up
Schedule and assign follow-ups to ensure timely customer engagement
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    On the Calendar screen, tap the Plus button in the bottom-right corner -> The Add Follow-Up screen will open.
  2. 2
    Select the required Lead for which the follow-up needs to be scheduled.
  3. 3
    Choose the user in the Assign To field from the available team members.
  4. 4
    Select the Next Follow-Up Date using the date picker.
  5. 5
    If required, choose a Repeat Follow-Up interval: Never, Weekly, Monthly, Quarterly, Yearly
  6. 6
    Enter the follow-up details in the Follow-Up Notes field.
  7. 7
    Review the information and tap Save to create the follow-up.
Lead Details Screen
View and manage all lead information, interactions, documents, and actions from a single workspace
1
Information (Profile, Connect Buttons, Follow-up, Qualifiers, Info+, Contact, Address Info)
View lead details, contact information, follow-ups, qualifiers, and additional information
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open any lead from the Leads, Calendar, Search, or Map screens.
  2. 2
    The Information tab opens by default and displays the lead's profile details.
  3. 3
    Use the Connect Buttons to quickly call, send a WhatsApp message, send an SMS, or send an email.
  4. 4
    Review the Follow-Up section to view the assigned user, follow-up date, and follow-up notes.
  5. 5
    Tap the Follow-Up section to update the follow-up details.
  6. 6
    Review the Qualifiers section to view Potential, Stage, Deal Size, PG, CG, Tags, Notes, and Custom Fields.
  7. 7
    Scroll down to view Contact Information, Address Information, and Info+ details.
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
2
Activities
Track all lead-related activities and changes in a chronological timeline
Updated
Leads Screen View 1
Leads Screen View 2
  1. 1
    Open a lead and tap the Activities tab
  2. 2
    View all lead activities displayed in a timeline format, grouped by date for easy review
  3. 3
    Review activity details including the action performed, user name, date, and time
  4. 4
    Tap the filter options at the top of the screen to narrow down the timeline
  5. 5
    Select from All, System Logs, Follow-Ups, Call Logs, To-Do Tasks, Quotes, or Invoices
  6. 6
    The timeline updates instantly to display only the selected activity type
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
3
Comments
Collaborate with your team by viewing and posting lead-specific comments
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open a lead and tap the Comments tab
  2. 2
    View all comments posted by users for the selected lead
  3. 3
    Use the filter options to display All Comments or My Comments
  4. 4
    Tap the + button to add a new comment
  5. 5
    Enter your comment in the text field
  6. 6
    Optionally attach files along with the comment
  7. 7
    Tap Save to post the comment
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
4
Attachments
Store and manage files, photos, audio recordings, and scanned documents
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open a lead and tap the Attachments tab
  2. 2
    View all files attached to the selected lead
  3. 3
    Review attachment details including the preview, file name, file size, user name, and upload time
  4. 4
    Use the filter options to display All Attachments or My Attachments
  5. 5
    Tap the + button to add a new attachment
  6. 6
    Choose from Record Audio, Scan Document, Files, Photo Library, or Camera
  7. 7
    Select or capture the required file and save it
  8. 8
    To remove an attachment, tap Delete on the respective file
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
5
Related Leads
Discover other leads associated with the same organization or email domain
Updated
Leads Screen View 1
  1. 1
    Open a lead and tap the Related Leads tab
  2. 2
    View related leads automatically identified by the system
  3. 3
    Review leads matched based on the same organization name or email domain
  4. 4
    Browse the list of related lead records displayed on the screen
  5. 5
    Tap any related lead to view its complete details
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
6
Save to Contacts
Save lead information directly to your phone contacts
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open the required lead
  2. 2
    Tap the More Options (⋮) button in the top-right corner
  3. 3
    Select Save to Contacts
  4. 4
    Review the contact information to be saved
  5. 5
    Tap Save to add the lead to your phone contacts
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
7
Business Card
View and manage business card images associated with the lead
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open the required lead
  2. 2
    Tap the More Options (⋮) button in the top-right corner
  3. 3
    Select Business Card
  4. 4
    View the front and back images of the business card, if available
  5. 5
    Tap Add to upload new business card images
  6. 6
    Tap Edit to replace existing images
  7. 7
    Tap Delete to remove unwanted business card images
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
8
Move, Clone, Delete
Move, duplicate, or remove lead records when required
Updated
Leads Screen View 1
Leads Screen View 2
  1. 1
    Open the required lead
  2. 2
    Tap the More Options (⋮) button in the top-right corner
  3. 3
    Select Move Lead, Clone Lead, or Delete Lead
  4. 4
    For Move Lead, select the destination list and confirm the action
  5. 5
    For Clone Lead, review the pre-filled lead information and save the new lead
  6. 6
    For Delete Lead, review the confirmation message and confirm the deletion
📌
In the Comments tab on a lead, you can filter to see All comments or just My Comments. You can edit or delete your own comments at any time.
9
Check-in/ Check-out
Record customer visits, meetings, and field activities by capturing check-in and check-out entries
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open the required lead from the Lead Details screen
  2. 2
    Tap the + button at the bottom-right corner of the screen
  3. 3
    Select Check In / Check Out from the available options
  4. 4
    Choose Check In to start a customer visit or meeting, or Check Out to complete it
  5. 5
    Enter notes describing the visit purpose, meeting outcome, observations, or other relevant details
  6. 6
    Optionally attach photos, documents, or other supporting files
  7. 7
    Tap Save to record the entry
Lists Management
Organise leads with lists
1
View All Lists
Access and manage all lead lists available in your account
New
Leads Screen View 1
Leads Screen View 2
  1. 1
    Open the Lists screen from the main navigation menu
  2. 2
    View all available lists displayed in a card-based layout
  3. 3
    Review list details including the list name, list owner, total leads, and scheduled follow-ups
  4. 4
    Scroll through the screen to browse all available lists
  5. 5
    Tap any list card to view its detailed information
📌
Use the follow-up count to quickly identify lists that require immediate attention and customer engagement.
2
Search, Sort List
Quickly find and organize lists using search and sorting options
New
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open the Lists screen
  2. 2
    Tap the Search icon in the top-right corner -> Enter a list name to quickly find a specific list
  3. 3
    Tap the Sort option to organize the list view
  4. 4
    Select a sorting criteria such as List Name, Created Time, Modified Time, Created By, or Modified By
  5. 5
    View the updated list order based on the selected sorting option
  6. 6
    Tap the same sorting option again to switch between Ascending and Descending order
3
View Individual List Details
View complete information and configuration settings for a list
New
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
  1. 1
    Open the Lists screen
  2. 2
    Tap the required list card
  3. 3
    View the complete details of the selected list
  4. 4
    Review information such as the list name, owner, created by, created time, modified by, and modified time
  5. 5
    Review the greeting communication settings configured for the list
  6. 6
    Check the status of Greeting Email, Greeting SMS, and Greeting WhatsApp Message
  7. 7
    Each greeting option displays its current status as Enabled (ON) or Disabled (OFF)
📌
Each list can have its own Greeting Messages configured (Email, SMS, WhatsApp) — go to View List to turn these on/off and choose the template.
4
Create List
Create new Lists to manage new Leads
Leads Screen View 1
Leads Screen View 2

    Create a new List

  1. 1
    Open the Manage Lists screen
  2. 2
    Tap on the Plus icon in the bottom-right corner
  3. 3
    Enter the List Name
  4. 4
    Select the List Owner
  5. 5
    Tap Save to create the List

5
Edit and Delete List
Modify list settings or remove a list when it is no longer required
New
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2

    Edit a List

  1. 1
    Open the required list
  2. 2
    Tap the Edit (Pencil) icon in the top-right corner
  3. 3
    Update the required list details and settings
  4. 4
    Modify the list name, list owner, or greeting communication settings as needed
  5. 5
    Tap Save to apply the changes

  6. Delete a List

  7. 1
    Open the required list
  8. 2
    Tap the More Options (⋮) button in the top-right corner
  9. 3
    Select Delete List
  10. 4
    Review the confirmation message
  11. 5
    Confirm the deletion to permanently remove the list
Manage Qualifiers
Use Product Groups, Customer Groups, Tags, and Custom Fields to organize, manage leads effectively.
1
Product Groups
Manage product categories used to classify and qualify leads
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2

    View Product Groups

  1. 1
    Open the Product Groups screen from the Qualifiers section
  2. 2
    View all available product groups displayed in a list
  3. 3
    By default, product groups are sorted by Name and grouped alphabetically by the first letter

  4. Create Product Groups

  5. 1
    Tap the + button in the bottom-right corner
  6. 2
    Enter one or more product group names
  7. 3
    To create multiple product groups, separate the names using commas
  8. 4
    Tap Save to create the product group(s)
  9. 5
    The system automatically creates each product group as a separate entry

  10. Search Product Groups

  11. 1
    Tap the Search icon in the top-right corner
  12. 2
    Enter a product group name to quickly find a specific entry

  13. Sort Product Groups

  14. 1
    Tap the Sort option
  15. 2
    Select a sorting criteria such as Name, Created Time, Modified Time, Created By, or Modified By
  16. 3
    The list updates based on the selected sorting option
  17. 4
    Tap the selected sorting option again to switch between Ascending and Descending order
  18. 5
    Entries are automatically grouped based on the selected sorting preference
2
Customer Groups
Organize leads into meaningful customer segments
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2

    View Customer Groups

  1. 1
    Open the Customer Groups screen
  2. 2
    View all customer groups available in the account
  3. 3
    By default, customer groups are sorted by Name and grouped alphabetically by the first letter

  4. Create Customer Groups

  5. 1
    Tap the + button in the bottom-right corner
  6. 2
    Enter one or more customer group names
  7. 3
    To create multiple customer groups, separate the names using commas
  8. 4
    Tap Save to create the customer group(s)
  9. 5
    The system automatically creates each customer group as a separate entry

  10. Search Customer Groups

  11. 1
    Tap the Search icon in the top-right corner
  12. 2
    Enter a customer group name to quickly find a specific entry

  13. Sort Customer Groups

  14. 1
    Tap the Sort option
  15. 2
    Select a sorting criteria such as Name, Created Time, Modified Time, Created By, or Modified By
  16. 3
    The list updates based on the selected sorting option
  17. 4
    Tap the selected sorting option again to switch between Ascending and Descending order
  18. 5
    Entries are automatically grouped based on the selected sorting preference
3
Tags
Create flexible labels to categorize and filter leads
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2

    View Tags

  1. 1
    Open the Tags screen
  2. 2
    View all available tags in the account
  3. 3
    By default, tags are sorted by Name and grouped alphabetically by the first letter

  4. Create Tags

  5. 1
    Tap the + button in the bottom-right corner
  6. 2
    Enter one or more tag names
  7. 3
    To create multiple tags, separate the names using commas
  8. 4
    Tap Save to create the tag(s)
  9. 5
    The system automatically creates each tag as a separate entry

  10. Search Tags

  11. 1
    Tap the Search icon in the top-right corner
  12. 2
    Enter a tag name to quickly find a specific entry

  13. Sort Tags

  14. 1
    Tap the Sort option
  15. 2
    Select a sorting criteria such as Name, Created Time, Modified Time, Created By, or Modified By
  16. 3
    The list updates based on the selected sorting option
  17. 4
    Tap the selected sorting option again to switch between Ascending and Descending order
  18. 5
    Entries are automatically grouped based on the selected sorting preference
4
Custom Fields
Create additional fields to capture information specific to your business
Updated
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2

    View Custom Fields

  1. 1
    Open the Custom Fields screen
  2. 2
    View all custom fields configured in the account
  3. 3
    Use the Search and Sort options to quickly locate specific custom fields
  4. 4
    Entries are automatically grouped based on the selected sorting preference

  5. Create a Custom Field

  6. 1
    Tap the + button in the bottom-right corner
  7. 2
    Enter the Custom Field Name
  8. 3
    Select the required field type: Text Field, Text Area, Date, or Dropdown
  9. 4
    Enable or disable the Mandatory option as required
  10. 5
    Select one or more lists in the Map to Lists option
  11. 6
    Review the configuration details -> Tap Save to create the custom field
  12. 7
    The custom field becomes available when adding or editing leads in the mapped lists
Activity & Notifications
Stay on top of all lead activity and team updates
1
Using the Activity Feed
See all lead interactions, comments, and system events in one place
New
Leads Screen View 1
Leads Screen View 2
Leads Screen View 2
Filter Activities
Use the filter tabs at the top left. Users: Select one or more users | Read Status: All/ Read/ Unread
Swipe Left
Swipe left on any activity row to Clear it from your feed
Swipe Right
Swipe right on any activity row to Mark as Read
Tap to Open Lead
Tap any activity entry to navigate directly to the associated lead
Mark All as Read
Within 3 dots -> Tap on the Mark All as Read button to mark all the activities as 'Read' in one tap
Clear All
Within 3 dots -> Tap on the Clear All button at the top to clear all the activities in one tap
Hello Hub
Access reports, integrations, communication tools, settings, and more
1
Tap to Sync Data
Use this section to initiate data sync with the server
Updated
  1. 1
    View the Last Sync timestamp displayed on the screen
  2. 2
    Tap the sync option to initiate a manual synchronization
  3. 3
    While synchronization is in progress, the option displays Syncing
  4. 4
    Once completed, the Last Sync timestamp is updated automatically
2
Manage Lists
Access and manage all lead lists available in your account
3
Reports (My Team Performance Sales Insights)
Monitor team performance and sales insights
Updated
  • 4
    Manage Qualifiers
    Define categories, segments, labels, and custom information for your leads
    Updated
  • 5
    Communication (Templates, Hello Connect)
    Streamline customer communication with reusable templates and multi-channel messaging
    Updated

      Manage Templates

    1. 1
      Open the Manage Templates screen
    2. 2
      Create and manage ready-to-use templates for WhatsApp, SMS, and Email Connect
    3. 3
      Enter a template name and template content
    4. 4
      Optionally attach files to the template
    5. 5
      Enable the Share with Team option to make the template available to other team members
    6. 6
      Save the template for future use in Connect campaigns

    7. Hello Connect

    8. 1
      Open the Hello Connect screen
    9. 2
      Choose the preferred communication channel: WhatsApp, SMS, or Email
    10. 3
      Select one of the predefined templates
    11. 4
      Select the leads you want to connect with
    12. 5
      Use the Lists filter to target specific groups of leads
    13. 6
      Review the communication details and proceed with the campaign
    6
    Integrations (Manage Integrations, Facebook Integrations)
    Integrate external platforms to capture, sync, and manage leads seamlessly
    1. 1
      Go to Integrations → to view and manage all integrations
    7
    Others (Settings, What's New)
    Manage app preferences and discover the latest product updates
  • Application Settings
    Your central place for profile, team, security, and application settings
    1
    My Profile
    Manage your personal information, contact details, address, and social profiles used across HelloLeads CRM.
    1. 1
      Go to Hello HubSettings → My Profile
    2. 2
      View or update your profile information grouped into:

      Basic Information: First Name, Last Name, Designation, Mobile, Telephone Direct, Telephone Office, Website.

      Address Information: Address Line 1, Address Line 2, City, State, Country, ZIP.

      Social Profiles: LinkedIn, Facebook, X, Instagram, Personal URL.
    3. 3
      Tap the profile picture area to add or update your profile photo
    4. 4
      Tap Save to update your profile
    2
    Manage Your Team
    View, manage, and collaborate with team members connected to your HelloLeads account.
    Updated
  • 3
    Change Password
    Secure your account by updating your password using OTP verification.
    1. 1
      Go to Hello HubSettings → Change Password
    2. 2
      Enter your current password
    3. 3
      Tap Continue
    4. 4
      If the current password is verified, an OTP is sent to your registered email address and mobile number
    5. 5
      Enter the OTP
    6. 6
      Enter your new password
    7. 7
      Re-enter the new password for confirmation
    8. 8
      Ensure the password meets the following requirements:

      • Contains at least 6 characters
      • Includes at least one letter
      • Includes at least one number
    9. 9
      Tap Update Password
    4
    Business Card
    Create a complete digital business card that can be shared automatically through greeting emails and customer communications.
    1. 1
      Go to Hello HubSettings → Business Card
    2. 2
      View your business card information and profile completion percentage
    3. 3
      Review any missing profile details highlighted on the screen
    4. 4
      Tap Complete Profile to update your profile information
    5. 5
      Add or update the required details to improve your profile completion
    6. 6
      Tap Save to update your profile and business card information
    5
    HelloLeads Permissions
    Manage device permissions required for location tracking, contacts, calendar synchronization, and reminders.
    Updated iOS 26
    1. 1
      Go to Hello HubSettings → HelloLeads Permissions
    2. 2
      The app opens your iPhone's HelloLeads permission settings
    3. 3
      Review the permissions available for the app
    4. 4
      Manage permissions such as:

      • Location
      • Contacts
      • Calendar
      • Alarms
      • Background App Refresh
      • Mobile Data
    5. 5
      Enable or disable permissions based on your preference
    6
    Follow-up Settings
    Configure follow-up reminders and calendar sync to ensure you never miss an important customer interaction.
    New

      On-Time Follow-up Alarm

    1. 1
      Go to Hello HubSettings → Follow-up Settings
    2. 2
      Enable On-Time Follow-up Alarm
    3. 3
      When enabled, your device triggers an alarm at the scheduled follow-up time

    4. Apple Calendar Integration

    5. 1
      Enable Apple Calendar Integration
    6. 2
      Select the Apple Calendar you want to use
    7. 3
      Choose a reminder preference
    8. 4
      Select from:

      • None
      • 5 Minutes Before
      • 10 Minutes Before
      • 15 Minutes Before
      • 30 Minutes Before
      • 1 Hour Before
      • 2 Hours Before
    9. 5
      Tap Save to apply the settings

    10. Sync Unsynced Follow-ups

    11. 1
      Open Unsynced Follow-ups
    12. 2
      Review follow-ups that have not yet been added to Apple Calendar
    13. 3
      Select the required follow-ups
    14. 4
      Tap Sync to Apple Calendar
    7
    Changing App Appearance
    Switch between Light, Dark, and System appearance modes
    New
    1. 1
      Go to Hello HubSettings → Appearance
    2. 2
      Choose Light, Dark, or System (follows your iPhone's system setting)
    3. 3
      The app updates immediately — no restart required
    8
    App Language
    Change the language used by HelloLeads CRM through your device language preferences.
    Updated
    1. 1
      Go to Hello HubSettings → Language
    2. 2
      The app opens your iPhone language settings for HelloLeads CRM
    3. 3
      Select your preferred language
    4. 4
      Return to HelloLeads CRM to continue using the selected language
    9
    Deal Currency
    Choose the currency used to display deal values across your CRM account.
    1. 1
      Go to Hello HubSettings → Deal Currency
    2. 2
      Select your preferred currency
    3. 3
      Review the warning message displayed on the screen
    4. 4
      Confirm the currency change
    5. 5
      Update existing deal values if required to reflect the newly selected currency
    10
    Submit Feedback
    Share suggestions, report issues, or provide feedback to help us improve HelloLeads CRM.
    1. 1
      Go to Hello HubSettings → Submit Feedback
    2. 2
      Complete the support form
    3. 3
      Enter the required information
    4. 4
      Describe your suggestion, feedback, or issue
    5. 5
      Tap Submit
    11
    Support via WhatsApp
    Connect with the HelloLeads support team instantly through WhatsApp.
    1. 1
      Go to Hello HubSettings → Get Support via WhatsApp
    2. 2
      WhatsApp opens automatically on your device
    3. 3
      A chat window with the HelloLeads Support Team is displayed
    4. 4
      Enter your query and send the message
    5. 5
      Continue the conversation with the support team as needed
    12
    Join Product Demo
    Schedule a personalized product demonstration to learn how HelloLeads CRM can help your business
    New
    1. 1
      Go to Settings → Join Our Product Demo
    2. 2
      Your browser opens the product demo registration page
    3. 3
      Choose a convenient date and time for the demo
    4. 4
      Complete the registration form with the required details
    5. 5
      Submit the registration to reserve your demo session
    13
    Knowledge Base
    Access help articles, guides, and product documentation to learn more about HelloLeads CRM features
    1. 1
      Go to Hello HubSettings → Knowledge Base
    2. 2
      Your browser opens the HelloLeads Knowledge Base
    3. 3
      Browse available categories or use the search option to find specific topics
    4. 4
      Open the desired article to view detailed information and guidance
    14
    About HelloLeads CRM
    Learn more about HelloLeads CRM, company information, policies, and additional resources
    1. 1
      Go to Hello HubSettings → About HelloLeads CRM
    2. 2
      View information about HelloLeads CRM and the company
    3. 3
      Access important documents and resources including:

      • Terms & Conditions
      • Privacy Policy
      • Data Security Information
      • Cancellation & Refund Policy
      • Learn More About Us
      • Acknowledgements
    4. 4
      Tap any option to view the corresponding information in detail
    15
    Invite People
    Invite your business contacts to explore HelloLeads CRM using your unique referral link
    1. 1
      Go to Hello HubSettings → Invite People
    2. 2
      Copy your account-specific referral link
    3. 3
      Share the referral link through WhatsApp, Email, SMS, or other communication channels
    4. 4
      Recipients can use the shared link to learn more about HelloLeads CRM
    5. 5
      New users can sign up using your referral link
    16
    Love HelloLeads? Rate Us
    Share your experience and help others discover HelloLeads CRM by rating us on the App Store
    1. 1
      Go to Hello HubSettings → Love HelloLeads CRM? Rate Us
    2. 2
      The App Store review page opens automatically
    3. 3
      Select your preferred rating
    4. 4
      Optionally write a review about your experience with HelloLeads CRM
    5. 5
      Submit your rating and review
    17
    Logout
    Sign out securely from your HelloLeads CRM account
    1. 1
      Go to Hello HubSettings → Logout
    2. 2
      A confirmation message is displayed
    3. 3
      Tap Logout to confirm
    4. 4
      You are signed out of the application and returned to the login screen
    18
    Delete Account
    Permanently delete your HelloLeads account and associated data.
    1. 1
      Go to Hello HubSettings → Delete Account
    2. 2
      Review the account deletion information displayed on the screen
    3. 3
      Understand that account deletion is permanent and cannot be undone
    4. 4
      Tap Continue
    5. 5
      Review the confirmation message
    6. 6
      Confirm the deletion request
    7. 7
      Your account and all associated data are permanently deleted
    Manage Team
    Manage team members, view user details, and control user access from one place.
    1
    View Users/ Team Members, Search
    View, search, and manage all users in your HelloLeads account from a centralized team workspace
    Leads Screen View 1
    Leads Screen View 2
    Leads Screen View 2
    1. 1
      Go to Settings → Manage Your Team
    2. 2
      View all users associated with your account
    3. 3
      Each user is displayed in an individual card containing key user information
    4. 4
      Use the role summary filters at the top of the screen to quickly view users by role
    5. 5
      Select from:
      • All
      • Account Owner
      • Manager
      • L1 User
      • L2 User
    6. 6
      Tap any role filter to display only users belonging to that role
    7. 7
      Tap the Search icon in the top-right corner
    8. 8
      Enter a user's name to quickly locate a specific team member
    9. 9
      Tap the + Add User button in the bottom-right corner to create a new user account
    2
    View Individual User Details
    Access complete user information, contact details, and communication options from a single profile view
    Leads Screen View 1
    Leads Screen View 2

      View Team Member Details

    1. 1
      Go to Settings → Manage Your Team
    2. 2
      Tap the required user card
    3. 3
      The user profile screen opens and displays:
      • Profile Picture
      • User Name
      • User Role
      • Email Address
    4. 4
      Use the quick communication options to connect with the user via:
      • Call
      • WhatsApp
      • SMS
      • Email
    5. 5
      Review the user's information grouped into the following sections
    6. 6
      User Information
      • Organization Name
      • Designation
      • Sales Target
      • Mobile Number
      • Telephone Numbers
      • Created Time
      • Modified Time
      • Last Login Time
    7. 7
      Address Information
      • Address Line 1
      • Address Line 2
      • City
      • State
      • Country
      • ZIP Code
    8. 8
      Social Media Information
      • LinkedIn
      • X
      • Facebook
      • Instagram
      • Other Website Links
    3
    Add, Edit, Delete User
    Create new team members, update existing user information, or remove users from your account.
      Leads Screen View 1
      Leads Screen View 2
      Leads Screen View 2

      Create a User

    1. 1
      Go to Settings → Manage Your Team
    2. 2
      Tap the + Add User button
    3. 3
      Enter the required information:
      • First Name
      • Last Name
      • Email Address
      • Mobile Number
      • User Role
      • Sales Target
    4. 4
      Tap Save to create the user

    5. Edit a User

    6. 1
      Open the required user's profile screen
    7. 2
      Tap the More (⋮) menu
    8. 3
      Select Edit
    9. 4
      Update the required information
    10. 5
      Tap Save to apply the changes

    11. Delete a User

    12. 1
      Open the required user's profile screen
    13. 2
      Tap the More (⋮) menu
    14. 3
      Select Delete
    15. 4
      Review the confirmation message
    16. 5
      Tap Delete to permanently remove the user from the account
    My Team Performance
    Monitor team performance
    1
    Using My Team Performance (Filter Options, View Results, Export)
    Measure team productivity, customer engagement, sales outcomes through comprehensive analytics.
    Updated
    Leads Screen View 1
    Leads Screen View 2
    Leads Screen View 2

    Select a Report Type

  • 1
    Choose the type of performance report you want to analyze
  • 2
    Select one of the following report categories:

    Sales Performance - Track business outcomes generated by your team
    • Deals Won
    • Deal Value Won
    • Reward Points Earned

    Lead Management Activity - Monitor CRM lead management activities
    • Leads Added
    • Comments Added
    • Leads Assigned

    Customer Communication - Analyze customer engagement across communication channels
    • Total Calls Handled, Total Call Duration
    • Incoming Calls Handled, Incoming Call Duration
    • Outgoing Calls Handled, Outgoing Call Duration
    • SMS Activities
    • Email Activities
    • WhatsApp Activities

    App Metrics - Measure CRM adoption and application usage
    • App Usage Time
    • Quotes Created
    • Invoices Created
    • Locations Visited

  • Select a Timeline

  • 1
    Choose the period you want to analyze
  • 2
    Select one of the available timeline options:
    • Today, Yesterday
    • This Week, Last Week
    • This Month, Last Month
    • This Year, Last Year
    • Lifetime
    • Custom Date Range
  • 3
    The selected timeline determines the displayed data and trend calculations

  • Select Users

  • 1
    Choose the users whose performance you want to analyze
  • 2
    You can select:
    • A Single User
    • Multiple Users
    • All Users
  • 3
    Compare individual performance or review overall team activity

  • Understand the Results

  • 1
    Review the performance cards displayed for the selected report
  • 2
    Each metric card displays:
    • Total Metric Value
    • Trend Indicator
    • Percentage Change or Growth Multiplier
  • 3
    Review the user-level breakdown displayed below the summary
  • 4
    Each user row displays:
    • User Name
    • Metric Value
    • Trend Indicator
    • Percentage Change or Growth Multiplier

  • Understand Trend Indicators

  • 1
    HelloLeads automatically compares the selected period against the previous equivalent period
  • 2
    Trend indicators are displayed as follows:

    ↑ Positive Growth
    Performance improved compared to the previous period.

    ↓ Performance Decline
    Performance decreased compared to the previous period.

    0%
    No change between the current and previous period.

    New ↑
    No activity existed previously, but new activity is present in the current period.


    No activity exists in either period.

    5.0x ↑
    Displayed when growth exceeds 100%, indicating a multiplier instead of a large percentage value.

  • Export Performance Reports

  • 1
    Apply the required report filters
  • 2
    Review the generated results
  • 3
    Tap Export CSV to download the report as a CSV file

  • Why Use My Team Performance?

  • Measure team productivity and sales performance
  • Track customer engagement activities
  • Compare individual and team performance
  • Identify top performers and coaching opportunities
  • Monitor CRM adoption and usage trends
  • Make data-driven sales and management decisions
  • Sales Insights
    Visualize and analyze lead distribution, performance, and business trends
    1
    Using Insights (Filters, View Mode, Metric Types)
    Analyze your sales pipeline, customer segments, lead sources, and business performance
    Updated
    Leads Screen View 1
    Leads Screen View 2
    Leads Screen View 2

      Select a Report Type

    1. 1
      Choose the type of insight you want to analyze
    2. 2
      Select one of the following report categories:

      Lead Stage - Analyze how leads are distributed across different stages of your sales pipeline
      • Examples: New Lead, Contacted, Qualified, Proposal Sent, Won, Lost

      Potential - Analyze leads based on their sales potential
      • Examples: High, Medium, Low, Not Relevant

      Product Group - Understand which products or services generate the most opportunities and customer interest

      Customer Group - Measure lead distribution using business-specific tags.
      • Examples: Retail Customers, Dealers, Distributors, Corporate Customers

      Tag - Measure lead distribution using business-specific tags.
      • Examples: Hot Lead, Referral, VIP Customer, Repeat Customer

      Lead Source - Understand where your leads originate
      • Examples: Website, Facebook, API Integration, Phone Contacst

    3. Apply Filters

    4. 1
      Refine your analysis using the available filters
    5. 2
      Lead Captured Timeline

      Select the period you want to analyze:
      • Today, Yesterday
      • This Week, Last Week
      • This Month, Last Month
      • This Year, Last Year
      • Lifetime
      • Custom Date Range
    6. 3
      Assigned To
      Select the users whose data you want to analyze: Individual User / Multiple Users / All Users
    7. 4
      Lead Stages
      Choose which lead stages to include: Single Stage / Multiple Stages / All Stages
    8. 5
      Lists
      Choose the lists you want to analyze: Single List / Multiple Lists / All Lists

    9. Understand the Results

    10. 1
      Review the generated results based on the selected report type and filters
    11. 2
      View Mode
      Choose how you want to visualize the information:

      Chart View
      Displays data using a horizontal bar chart for quick visual comparison between categories.

      Table View
      Displays data in a tabular format showing category names and metric values for detailed analysis.
    12. 3
      Metric Selection
      Choose the business metric to measure:

      Lead Count
      Measures the number of leads within each category.

      Deal Size
      Measures the total value of opportunities associated with each category.

    13. Export Insights

    14. 1
      Apply the required filters
    15. 2
      Select the desired report type
    16. 3
      Choose the preferred view mode and metric
    17. 4
      Review the generated results
    18. 5
      Tap Export - The report is generated and exported for sharing or further analysis

    19. Why Use Sales Insights?

    20. Identify top-performing products, customer segments, and lead sources
    21. Monitor lead distribution across the sales pipeline
    22. Measure user and team contribution to business growth
    23. Make data-driven sales and business decisions