5 Simple Steps for Hiring an Employee

The above quote of Steve Jobs is very true when it comes to hiring people in any organization. The process of hiring an employee is not just selecting a right person for a designation but also finding a person who can take up the goals of the company on his own shoulders. Especially for small businesses, human resources play a very important role in achieving success and also for sustaining in the global world of business. So, it is very important that you select a right person for your company.

But, how to identify a right person? Are there any tips for hiring a right person?

Yes!!! Here we give you 5 simple steps for hiring a right employee :

1. Create a job description :

The first step is to create a detailed job description. This job description should be prepared in such a way that it conveys the essence of the job for which you are going to hire a person. This should be based on the requirement for which you are hiring.

The following can be included in the job description :

• Job title
• Fresher / experienced person
• Educational qualification
• Other specific skills such as coding, video making, image creation etc
• Status (Full time / part time)
• Location of work if your company has many offices across the country
• Nature (WFO / WFH)
• Salary range, if necessary (or else can be discussed in person)
• Last date for sending the resume

2. Advertise through social media :

In the modern world, social media is a powerful tool for marketing as well as advertising since it reaches millions of people quickly. Especially for small businesses, using it in an effective way like providing updates about product launch, new features in a product, sharing interesting information, videos etc. will be extremely useful for marketing and boosting sales. This is true for hiring also. In hiring process, you can share the hiring ad in the form of an attractive poster and share it in Facebook, Twitter, Instagram etc. Apart from these platforms you can also share your hiring ad in LinkedIn, job search websites like Indeed, Naukri, ZipRecruiter etc.

3. Sort the resumes :

Once you have received the resumes, the next step is to sort them. For sorting the resumes, you need to analyse each resume and place them into a particular category which satisfies the credentials mentioned in the job description like educational qualification, years of experience, skills etc. For example, one easy way to categorize the resume is based on priority as High, Medium and Low. The category termed ‘High’ might include candidates with all the credentials specified in job description while the category termed ‘Medium’ may include candidates who possess few credentials specified in job description. The last category can be considered on the basis of need. You can first conduct interviews for the candidates whose resume is shortlisted under ‘High’ category, then take actions for the other two categories. This way of sorting resumes helps you to take quick decisions on hiring.

4. Interview :

Once you have sorted the resumes, the next step is to conduct interview. Generally, interviews are conducted in two stages. The first stage is usually testing the skills of the person which can include testing the proficiency of their domain, general knowledge, other topics related to domain of your company etc. This will mostly be a written test. People who clear this first stage are called for the second or final stage.

The final stage is a face-to-face interview. This stage of interview needs to be conducted with utmost care. Also, in recent days, phone interviews, video interviews are gaining importance.

The following things need to be keenly observed while you are conducting face-to-face interview so that you hire a right person :

• Enthusiasm to learn and work
• Body language of the person
• His / her way of answering questions
• Confidence level of the person
• Communication skills
• Optimistic attitude
• Humility
• Moral and ethical values

5. Selecting the right person :

After completing the interview process, you can compare the sorted resumes of the candidates, their proficiency in the domain, their way of answering questions, communication skills etc. You can discuss with your team and then select the right candidates. After finalizing the candidates from the discussion, draft a job offer with clarity and send it to the selected candidates.

If meticulously followed, these five steps will definitely make your hiring process easier and also help you to select the right candidate for your company.

Nevertheless, the success of a company, not only depends on the selection of a right person as an employee, but it also depends on various factors such as how long the person stays as a part of the company, his / her understanding of the company’s goals, dedication, love for work, ability to learn etc. So, once you have hired right candidates, train them in such a way that they take your company to the next level.