Top 10 project management and time tracking software tools for small business

Project management and time tracking are the two key challenges for every small business. In the fast-paced modern world, I am sure everyone has multiple works in-hand.  While handling multiple tasks, being productive is important. There are two important factors that ensures productivity, one is tracking your time which helps you to identify your problems so that you can make strategic plans to improve your productivity for next time. Another factor is project management that ensures whether the assigned tasks are completed within time.

There are number of software tools for tracking time and managing projects. Here is a list of top 10 software tools that provide both project management and time tracking solutions that makes it easier for teams in an organization to manage projects and improve productivity.

(1) Toggl

Toggl is one of the best time tracking app which is suitable for freelancers and individual users. It is also suitable for employees and offers an enterprise price plan for teams. It is user friendly and offers a good remote work experience. Toggl provides a reminder when you are not working, detects your idle time and allows you to choose what to do with the task later. Toggl has over 100 integrations with tools such as Trello, asana etc. It also sends weekly report of hours for tracking your projects and time spent on a project.

Features:

• There is a button which connects more than 100 apps and can be operated through a browser extension or a web timer
• Usage of time and progress on assigned tasks can be monitored simultaneously
• Allows you to check whether team has maintained the project timelines properly, what are the overdue tasks and budget exceeded projects

Toggl is supported in Android, iOS, Linux, macOS, Windows, Web and Browser extensions.

(2) Everhour

Everhour is simple online time tracking app that is best suited for team collaboration. It tracks the availability of every individual in a team and the individuals can enter the number of hours worked per day or week. Everhour is also a great option if you are working in a time-sensitive project. It offers different charts by which you can visualize your team’s productivity and also see how much time and money is spent on each project. This also integrates with more than 1,000 other business apps such as Asana, Trello and Basecamp.

Features:

• Built-in digital timer allows to log in and record total hours spent on a project
• Tabs can be kept by project managers on team members who fail to meet their deadlines
• The app can be accessed even in mobile phones through browsers

Everhour is supported in Web, iOS (Beta) and Browser Extensions.

(3) Timely

Timely is a great time tracking app for business owners. This app allows organizing, categorizing and boxing many projects that you are working on. This app is a combination of both scheduling tasks and time tracking, that allows you to see the time spent on the tasks as a calendar view. You can simply block off hours in your calendar and the app will log your time. You can also easily move projects around with the drag-and-drop feature.

Features:

• Allows bulk editing for tasks
• Creates customized reports and allows to share externally through given links
• The ‘Memory Tracker’ feature provides the option of saving tracked data privately in a timeline. This data is visible only for your eyes

Timely is supported in Android, iOS, macOS, Web, Windows.

(4) HourStack

HourStack is a time tracking app that allows users to look at time in a different way. It allows users to create tasks and projects, and the user can color-code to their preference. Labels can also be added to task and color-coded. HourStack provides good reports which can be exported in Excel, CSV and PDF format.

Features:

• Interface of the app is simple, easy-to-use and pleasing to eyes
• Notification settings for time allocation can be done for the user’s requirement
• Drag and drop feature allows to plan entries with ease

HourStack is supported in Android, iOS, Web

(5) Clockify

Clockify is a free time tracking option for teams. Its features include a timer, timesheet logging and the ability to mark billable hours. The interface of this app is easily readable with colored graphs based on tasks. This is a complete time-tracking software and is 100 % free.

Features:

• Shows all data insights received from your time logs in an easy readable visual format
• Online timer can be set up to track work hours, log the time, and edit time entries in a timesheet
• This app can be used in mobile (both on iOS and Android) and as a desktop app for Mac, Windows, and Linux

Clocktify is supported in Android, iOS, Mac, Windows, Linux

(6) HubStaff

Hubstaff is a well-known time tracking app which is also used for checking the productivity of team members. This app allows managers to see which team members are online and what projects they are working on. The app runs in the background of an employee’s computer and takes screenshots periodically to make sure that the employees are productive. It also has integration with PayPal, Payoneer and Quickbooks for payments and with 16 project management platforms — including Basecamp, Jira and Asana.

3Features:

• Using this app, after every ten minutes, you can take three random screenshots to get a better idea of how your team members work
• This app provides overall view of all your team members, when, and on what work they had taken up
• This app has top-notch payroll management

HubStaff is supported in Linux, macOS, iOS, Windows and Android.

(7) TimeCamp

TimeCamp is another good time tracking app. It allows employers to track the time spent on a project, manage the billings and do customer invoice generation. The app also sends notifications on different updates including when the client has viewed the sent invoice. The project management cycle is more efficient and productivity reports increase motivation by showing the time spent on projects and tasks.

Features:

• Flexible reporting for projects which shows project profitability and history
• There is a feature that allows manager to approve timesheets, set goals per team or team member, and receive emails with weekly summaries
• Allows billing options for users through one click

TimeCamp is supported in Web, Mac, Linux, iOS, Windows and Android.

(8) RescueTime

RescueTime is a best app for passively tracking time. This app also blocks distracting websites for improving your productivity. It is automatic time-tracking app with a version available on practically every platform. Before you start using this app, first install a small monitoring app on your computer. When you start working, this app runs in the background to note your computer usage. The data collected is then sent to the RescueTime servers and you can view it on the web-based dashboard.

Features:

• Your productivity progress appears on a dashboard, also sent in a weekly email report and goals report
• This app shows which applications and websites your team or you spend the most time on
• Distraction blocker sends you alerts if you accidentally lose focus from work

RescueTime is supported in macOS, Windows, Linux, iOS, Android, Chrome, Firefox, Brave.

(9) Harvest

Harvest is a best time tracking app for teams and free lancers. This is a cloud based time-tracking app that helps you to schedule tasks. There is a built-in support feature, which tracks expenses, billable hours and invoicing and other needed accounting features.

Features:

• This app has integration with other tools, such as CRM, invoicing and project management
• There is a feature to check who keeps track of their time and project deliverables
• The app has integrated expense tracking system which includes scanning receipts

Harvest is supported in Android, iOS, macOS, Windows, Web, Browser Extensions.

(10) Jibble

Jibble is a simple attendance and time management app for teams. The work hours of teams are accurately captured such as activities, notes, photos (for Facial Recognition) and the GPS location (if enabled). You can track your time via web, mobile, chrome extension or smart bot in slack and microsoft Teams. The app generates automated reports and statistics with direct insights about team.

Features

• Verifies team members’ attendance using facial recognition
• Allows to set multiple admin and manager roles for different team members
• Allows to track location of team member when they clock in/out with their phone

Project management and time tracking software tools comes with many different features. If you choose the right software tool that best suits your needs, handling multiple tasks being productive will never be a hassle.